Time flies when you’re having fun, and the past month has passed in something of a blur. Maybe part of that can be explained by my being a relatively new recruit. But it’s also been thrilling to whizz towards the COP26 climate talks on a wave of enthusiasm and excellence emanating from the inspiring crew with whom I’m now working.

We’ve done a lot this month. Running a virtual event at the COP26 Coalition’s People’s Summit for Climate Justice allowed us to understand a range of perspectives on our Climate Action Plan Explorer. We also took the opportunity to test two differing approaches to promoting our new Net Zero Local Hero landing page, which was rapidly whisked into existence by the magnificent Myf, Zarino and Howard. 

Giving money to tech giants makes us increasingly uneasy, but we set up advertising on three social media platforms so that we could fully understand, in a ringfenced test, what the benefits are and how these weigh up against the negatives. At the same time, we gave Kevin at Climate Emergency UK a stack of stickers (suitably biodegradable and on sustainable paperstock) to dish out in Glasgow. When we have time to analyse the results, we’re hoping to understand which method is most effective – digital ads or traditional paper.

Although we decided not to attend COP26 in person we followed from afar, aligned with those most at risk of exclusion by signing up to the COP26 Coalition’s Visa Support Service Solidarity Hub, supporting the coalition’s communications and amplifying marginalised perspectives on Twitter.

Myf has been following Act For Climate Truth’s bulletins on climate disinformation and mySociety signed the Conscious Advertising Network’s open letter asking for climate disinformation policies on the big tech platforms to be one of the outcomes of COP26. And we joined another broad, diverse group of organisations with a shared goal to encourage the delegates of COP26 to deliver more urgent action on climate change via https://cop26.watch/.

Myf also wrote up a case study on how Friends of the Earth used our work to fuel a recent campaign action (see previous month notes) and Louise presented to Open Innovations’ #PlanetData4 event, which I joined to dip into a discussion about Doughnut Economics.

And all the while our Climate Action Plan Explorer (CAPE) has been quietly evolving. We got some great feedback – especially from local authority representatives – at our #NetZeroLocal21 conference session on 30 September. Since then we’ve added some pretty serious bells and whistles. 

Chloe consolidated data from Climate Emergency UK and the National Audit Office on headline promises (a full blog post explaining more about this soon), and this data was deployed by Zarino and Struan alongside more information on climate emergencies, guidance on council powers and ways in which they could be put to use.

Zarino enriched user experience and boosted the climate information ecosystem’s health by migrating data from Climate Emergency UK’s website to CAPE. Digging deeper, Sam improved CAPE’s integration with our production deployment and management systems, fixing a few small bugs along the way that occasionally interfered with code deployment.

Our sights are now set on making the most of the heroic assessment of local authority Climate Action Plans being led by Climate Emergency UK. The right of reply period has ended and the second marking is underway. If you’d like to know more please check out this explanation of the process and get in touch with any thoughts – we’re really keen to understand how best this can be used to accelerate climate action in the wake of COP26.

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Image: Ollivier Girard / CIFOR

In yesterday’s blog post we talked about using our free, Open Source software, SayIt, to create collections of statements, like our collections of Party speeches.

That’s one use of SayIt – but we actually built it with a slightly different aim in mind: the storing and publication of transcripts.

SayIt really does transform transcripts – so, if you regularly take minutes of meetings at work, or in another capacity, it’s worth a look.

That’s easy for us to say, we know. But if you play with it for half an hour, we think you’ll see the benefits.

Making online transcripts better for your readers

Traditionally, transcripts of meetings are published as PDFs or Microsoft Word documents. The information is there; you’ve done your duty in making it available – but do you ever wonder if it’s really working for your readers?

For example, let’s say you are a clerk in the local council, and you routinely publish transcripts from council meetings online.

The chances are that residents access your transcripts when they have an interest in one specific topic. Typically your meetings cover many subjects, and readers have to wade through pages to find the part they want. On SayIt, searching is very easy, even for people who are not very familiar with internet technology.

Or suppose that you are a member of a pressure group, and you’ve transcribed a local community meeting to share on your website. You might want to highlight particular parts of the meeting. With SayIt, you can link to individual statements, so it’s simple to share them by email, social media, or on your website.

 

See some examples

If you’d like to see how your meeting transcripts will look, once they’ve been published on SayIt, have a browse through these two examples:

• Philadelphia City Council meetings
• The Leveson Inquiry

 

Getting started

Ready to have a go? Here’s how to start your own SayIt site:

1. Go to this page and sign up.

We’ll ask you for:

• Part of the URL (web address) for your site – for example, if you choose “TotnesCouncil”, your new URL will be http://TotnesCouncil.sayit.mysociety.org. Note that URLs can’t contain spaces or non-regular characters.
• A title: this will appear in the top bar of your website. Don’t sweat too much: you can always change this later. In this example we might choose “Totnes Council meetings”.
• A description (optional): this is a good place to explain the purpose of your site at a little more length. You might write something like “Transcripts from local council meetings in Totnes, UK, 2014 onwards”. Again, you will have the chance to change this later if you like.

2. Confirm your email address

If this is the first time you have used SayIt, you will need to input your email address, then go to your email and find our automated message so you can click on the confirmation link.

Keep a note of your password, as you will need it whenever you want to edit your site.

Inputting transcripts

SayIt is currently in Beta – that’s to say, it’s functional and live, but we’re still developing it.

In this phase, you can manually type (or copy and paste) each statement of your transcript in. Soon, it will also be possible to import a document of the entire meeting, as long as it’s in the required format – if you have a lot of existing transcripts and you’d like to try this, get in touch and we may be able to help.

In this post, we’ll look at the manual input of speeches.

Manual input

You will need either a copy of your transcript, or a recording of the meeting you wish to transcribe.

Here’s how to begin:

1. Click on the ‘add your first statement’ button.

 2. You can paste, or type, your content directly into the box marked “text”.

In the fields below the text box, you have the option to add more details about this piece of text. None of these fields are mandatory, but all of them add functionality or information to your transcript:

• Date and time If you know these, they are useful because they will help SayIt to order your speeches chronologically. Don’t worry if you don’t know them, though – SayIt automatically arranges speeches in the order that you input them, unless the timestamps tell it otherwise.

• Event and location What sort of meeting was it, and where did it happen? For our example, we might input “Totnes Town Council Meeting” and “Guildhall, Totnes”.

• Speaker Enter a name, and then click on the underlined text to add it to your database. As with all text fields on SayIt, once you have added it, it will be offered as an auto-fill option for subsequent speeches. Attaching names to your speeches also means that SayIt can do clever things, like display everything said by one speaker.

If you are not sure who spoke, don’t worry – you can leave this field blank, or enter a name such as ‘Unknown’.

• Section Meetings often have distinct sections: an introductory period, apologies for absences, following up on agreed actions, etc. Or you might use Section to identify items on the agenda. If you use the Section field, SayIt will automatically arrange your transcript into groups of associated content.

• Source URL If you are taking speeches from a source such as a news report or another website, you can add the web address so that interested people can see it in context.

• Title and tags: These enable you to tag your content – for example, you might want to tag everything to do with road-building, and everything to do with tourism, et cetera. That means that your readers will be able to find the sections of the content they are most interested in.

When you’ve added everything you want to for this part of speech, click “Save speech”.

Well done! You’ve just added your first speech to SayIt.

You can go back and edit it at any time – and that applies to every field.

3. Continue adding speeches.

As you do so, SayIt will be making connections and organising things neatly.

Tip: If you click ‘add another speech like this’ then fields such as ‘event and location’ will automatically be filled for you – you can overwrite them if they are incorrect for your next speech.

Click on ‘Speakers’ to see an icon for everyone you’ve added:

– and click on any one of those icons to see just their speeches:

Clicking on ‘Speeches’ in the top bar will show you every speech you’ve input; if you used Sections, they will be divided up neatly:

Click on any of those sections to see its content:

You’ve done it

So there you are, now you’ve seen what SayIt can do – we hope you liked it enough to consider using it in the future. Remember, it’s completely free.

Let us know if you hit any problems, or if there are features you’d like us to add. SayIt is in active development at the moment, so your feedback will help shape it. We’d also love to hear if you are using it.

Importing content

Manual inputting is clearly only practical for shorter meetings (or people who have plenty of time on their hands!). As mentioned above, we’ll be adding the ability to import your transcripts.

They will need to be in the format that SayIt accepts, which is Akoma Ntoso, a schema for Parliamentary document types – you can read more about that here.

If you already have documents in Akoma Ntoso, get in touch and we can get them imported for you.

Hosting

You can host SayIt on your own servers, but for beginner users it’s quicker and easier to start by creating a version that we host, as described in the steps above.

If you decide later on that you want to host the content yourself, and perhaps embed it on your own website, that option will remain open to you.

SayIt is a Poplus Component – open-source software that is designed to underpin digital democracy projects. It can stand alone, or work with other Poplus Components. The source code is also available for developers to modify and improve, so if you are already imagining more ambitious ways that you might use SayIt on your website, let us know.

Other ways to use SayIt

We’ve recently written about:

– Using SayIt to make collections of statements.

– Using SayIt to store interviews from your research project

We’ll also be looking at the following soon:

– Collaborating with other users on SayIt transcripts

Image: A scribe from the Book of Hours (public domain)