UKgovcamp14 took place at London’s City Hall last weekend — mySociety was one of the sponsors. It’s a great opportunity to meet people, many of whom are currently working inside local or national government, who don’t need further convincing that civic services can be improved by sensible use of well-designed online technologies. Furthermore UKgovcamp is an unconference, which effectively means people get to talk about what they really want to talk about, with a spontaneous agenda — ideal for sharing experience, suggestions, and enthusiasm.
City Hall is an intriguing venue: it looks like a giant spacewoodlouse getting ready to pounce across the Thames onto the Tower of London. The main chamber has unnervingly clear accoustics (ideal for an event like this) and a history-rich view (HMS Belfast, the White Tower, and Tower Bridge); and we set our stall up on a floor that was tiled with — what else? — a huge, detailed aerial view of London.
So this blog post is just a quick “hello” to all the people we talked to at the event, and a hearty “thanks” to the hard-working, grey-hoodied crew who made it all run so smoothly. Our Ben led a session at the end of the day on Open Standards. In the discussion that followed, we referred to two specific examples. When we built the new transcript tool SayIt, we decided it should initially work with transcripts in the Akoma Ntoso open standard for parliamentary documents — the SayIt site shows some examples of the subset we’re currently using. The point of course is not that transcripts need to be anything to do with parliament (see, for example, the plays of Shakespeare), but that the problem of structuring such documents has already been addresssed, shared, and adopted by others who happen to be in that field.
We ended the day by getting soaked by an unexpectedly horizontal rainstorm the moment we left the sanctuary of City Hall’s glass carapace. Luckily we were able to dry out whilst continuing the networking in the pub just across the road. So, all in all, a splendid day.
Image credit: via Flickr from David J Pearson CC BY-SA 2.0
mySociety ltd, our trading arm, has been commissioned by Parliament to conduct a strategic review of their digital service provision. We’ve spoken face to face to all kinds of people, and now we are moving on to the online component of our survey. This gives everyone a chance to take part – including you.
We would like suggestions about where the strengths lie, and where you think there are gaps in Parliament’s online provision. Whether you’re a member of the general public who occasionally uses Parliamentary digital services, or you have a professional connection, your views are welcome.
With this commission, we have an opportunity to help Parliament gain a deeper insight into its users, their needs and offer advice on the best way to serve them – so we jumped in with both feet.
To kick things off, we’ve been interviewing all kinds of users, internal and external. It’s been absolutely fascinating to speak directly to the people who use the many sectors of Parliament’s large online estate.
Now we need your views. If you can spare a minute, please visit our short survey here. It will remain open until Friday the 22nd of November.
Photo by Garry Knight (CC)
Simple things are the most easily overlooked. Two examples: a magician taking a wand out of his pocket (see? so simple that maybe you’ve never thought about why it wasn’t on the table at the start), or the home page on www.fixmystreet.com.
The first thing FixMyStreet asks for is a location. That’s so simple most people don’t think about it; but it doesn’t need to be that way. In fact, a lot of services like this would begin with a login form (“who are you?”) or a problem form (“what’s the problem you want to report?”). Well, we do it this way because we’ve learned from years of experience, experiment and, yes, mistakes.
We start off by giving you, the user, an easy problem (“where are you?”) that doesn’t offer any barrier to entry. Obviously, we’re very generous as to how you can describe that location (although that’s a different topic for another blog post). The point is we’re not asking for accuracy, since as soon as we have the location we will show you a map, on which you can almost literally pinpoint the position of your problem (for example, a pothole). Pretty much everyone can get through that first stage — and this is important if we want people to use the service.
How important? Well, we know that when building a site like FixMyStreet, it’s easy to forget that nobody in the world really needs to report a pothole. They want to, certainly, but they don’t need to. If we make it hard for them, if we make it annoying, or difficult, or intrusive, then they’ll simply give up. Not only does that pothole not get reported, but those users probably won’t bother to try to use FixMyStreet ever again.
So, before you know it, by keeping it simple at the start, we’ve got your journey under way — you’re “in”, the site’s already helping you. It’s showing you a map (a pretty map, actually) of where your problem is. Of course we’ve made it as easy as possible for you to use that map. You see other problems, already reported so maybe you’ll notice that your pothole is already there and we won’t have wasted any of your time making you tell us about it. Meanwhile, behind the scenes, we now know which jurisdictions are responsible for the specific area, so the drop-down menu of categories you’re about to be invited to pick from will already be relevant for the council departments (for example) that your report will be going to.
And note that we still haven’t asked you who you are. We do need to know — we send your name and contact details to the council as part of your report — but you didn’t come to FixMyStreet to tell us who you are, you came first and foremost to report the problem. So we focus on the reporting, and when that is all done then, finally, we can do the identity checks.
Of course there’s a lot more to it than this, and it’s not just civic sites like ours that use such techniques (most modern e-commerce sites have realised the value of making it very easy to take your order before any other processing; many governmental websites have not). But we wanted to show you that if you want to build sites that people use, you should be as clever as a magician, and the secret to that is often keeping it simple — deceptively simple — on the outside.
It’s known for being one of the cleanest and most efficient cities on earth – but even Zürich suffers from potholes and graffiti.
Zürich’s residents can now report infrastructure faults via their city council’s own dedicated installation of the FixMyStreet platform: Züri wie neu, which translates as ‘Zürich: Good As New’.
For Zürich, it’s a new online channel for its infrastructure reports. Meanwhile, for mySociety it’s further proof that our platform can be adapted to any jurisdiction, language, and geography.
We spoke to GIS Project Managers Tobias Brunner and André Graf about the process of installation, and whether or not the launch has been a success.
How it all began
“The project came about as the result of a government competition,” explains Tobias. “Through the eZürich vision, they solicited ideas that would help the city use ICT (Information and Communications Technology).
“FixMyZürich, as the idea was initially presented, was one of the top three suggestions. It clearly matched the competition’s stated aims of increasing transparency and modernising communication channels. Plus there was a strong likelihood that it would also increase civic participation and improve the image of the council – wins all round.”
But Switzerland has a reputation throughout the world for being spotless and efficient – and could Zürich, which ranks second in the world for high standard of living, really have any problems to report?
There was definitely a fear that the service would barely be used. Only after launch would they see whether that fear was justified.
Prior to this, Zürich didn’t have an online channel for infrastructure fault reporting: citizens had to use phone, email, or even fax if they wanted to tell the council about a problem in their community. So it was high time for modernisation. eZürich’s winning entry had mentioned the UK platform FixMyStreet, and so Zürich was well aware of mySociety’s custom software.
They assessed other systems. But a number of factors led to the decision to go with FixMyStreet, rather than either buying a different option, or building a system themselves.
Firstly, says Tobias, “It’s simple! And after the design revamp, it looks stunning.” And then, “mySociety was able to adapt the software to our specific needs, which is very customer-friendly.” And finally, “mySociety has a lot of experience in the field, which also persuaded senior council decision-makers.”
Adapting to Zürich’s needs
To complicate matters, each department had its own incident management system – and in fact they still do. In order to get the pilot scheme up and running, Züri wie neu has had to be a standalone system, although eventually the dots will be connected and a unified system will be introduced.
Anyone familiar with the original version of FixMyStreet will immediately notice one big difference with Züri wie neu – the maps. They’re satellite, unlike the Ordnance Survey maps that our UK users know and love.
“People are used to Google Maps,” says Tobias. “We have nice orthophotos [aerial photographs that are geometrically corrected to show uniform distances]. This way, people can view more details, like trees or landmarks, and therefore will hopefully be able to better locate their problem”.
There are less obvious differences, too. For example, users of the original UK FixMyStreet are required to confirm their reports by clicking on an email link. In Zürich, not so. In fact, all reports are verified on the council side: “We didn’t want to let any reports slip by!” That’s admirable commitment.
With mySociety in one country, and our clients in another, there was always going to be a degree of collaboration from a distance. For mySociety, this isn’t so unusual: many of us work from home habitually, and we have all the tools in place for co-coding, shared documentation, and instant communication.
All the same, there were several additional keys to making sure the process went smoothly:
“A lot of email contact and feedback. Feedback from mySociety was really swift – way faster than what we’re used to from Swiss companies!”
And it was invaluable that there were two face to face meetings at crucial points in the development process. Here’s how it went, according to Tobias:
“First, a lot of talk with council members and other responsible people. Then, even more talks!”
“After that, we provided firm requirements for mySociety to implement. There was a lot of testing throughout. And we provided detailed feedback to mySociety about each implementation sprint.”
The process was not entirely without challenges: for example, we needed to build the accompanying app from scratch, which of course added to development time. And Tobias reckons that another face to face meeting would have been useful, especially as regards the app.
Züri wie neu attracted a real blaze of publicity – clearly, this was an idea whose time had come in Switzerland.
“The media went crazy. Every newspaper in Zürich reported the story. Even European television picked it up. Even now, a month after the launch, the media is still covering us”.
Of course, the outcomes are the important part. We saw at the beginning that Zürich’s main aim was to increase transparency and modernise communication channels. We are sure that all councils are also keen to cut costs and increase efficiency.
In the first month after launch, there were 600-900 reports. Zürich’s population is approximately 400,000: comparable to Reading in the UK, and somewhere between Leicester and Bristol. Zürich’s report rate is way in excess of what we see in any of those cities – but it’s early days for this project, and we expect the number of reports to settle down somewhat as the launch publicity subsides.
It’s interesting to hear that Tobias and André reckon the users of the website are ‘new customers’ – people who never would have been in touch before. You can argue whether that creates extra work, or increases efficiency as more faults are reported that would never previously have been fixed.
Meanwhile, feedback from Zürich residents has been overwhelmingly positive. Zürich council themselves are pleased: their next step is to look into adapting the FixMyStreet system so that it can be used by internal departments too, and, significantly, they are in discussion with other councils across Switzerland.
The final analysis
Would André and Tobias recommend FixMyStreet to other councils, including those abroad?
“mySociety were great. They were always very kind, and they brought a large amount of input from their previous experience. We’d definitely recommend them.
“Working in different countries turned out not to be a problem – so long as someone in your organisation speaks English. But I would definitely say that meetings are vital.
“As an extra plus point, you also gain knowledge about English culture – comic shops, real ale, all that sort of thing!”
We’re not going to guarantee a crash course in comics and beer, but we can promise a street fault reporting system that will suit your needs. Get in touch to find out more.
Photo by Clemens v. Vogelsang (CC)
FixMyStreet.com has always tried to make it as simple as possible to report a street problem. When we built FixMyStreet for Councils, we wanted to simplify things for local authority employees too.
So, as well as offering the option to integrate with council back-end systems, we also put together this nifty dashboard (right – click to see full-size). It’s one of several extra features councils get when they purchase the FixMyStreet for Councils package.
What do councils need?
- At-a-glance statistics, for all kinds of reporting. Perhaps the local newspaper have asked how many potholes have been fixed this year, or internal staff need a report on which types of problem are most rapidly fixed.
The top half of the dashboard allows for this sort of analysis. The drop-down category list means you can filter the view to show one category of problem – say, fly tipping – or all of them. Results are shown across a variety of timeframes.
FixMyStreet for Councils allows councils to designate their own progress statuses, beyond our standard ‘fixed’ and ‘open’. So, in this case, the statuses include ‘in progress’, ‘planned’, ‘investigating’, etc. Each of these is shown separately.
- A realistic picture of how long it takes to deal with issues. The ‘average time to council marking as fixed’ is a great measure of just how much time it is taking to get reports resolved.
Perhaps just as important, though, is the ‘average time to first council state change’ – that could just mean the report has been acknowledged, or that its status has changed to ‘under investigation’ – but these are still valuable mileposts for keeping residents informed of progress.
- Quick access to problems, as they’re reported. At the foot of the dashboard, there are links to all problems reported within the council boundaries.
There’s an option to filter them by any of the statuses, as above.
- Access for multiple people, in different locations. The dashboard is web-based, so it can be accessed by any employee with internet access – or several at once.
- But at the same time, complete security. It’s password-protected, so it’s only accessible to those who have been granted access.
- A responsive provider. mySociety believe that the launch of new software is only the beginning of the story.
When people start using new products, they often do so in surprising ways. They often ask for features that would never have occurred to us, and indeed might never have previously occurred to them.
We will remain in active development, of the dashboard, and of FixMyStreet for Councils as a whole. We’ll be soliciting feedback, and listening to it very carefully.
The FixMyStreet for Councils dashboard is only available to councils as part of our FixMyStreet for Councils package – find out more here.
Over the last 6 months or so, mySociety has been doing increasing amounts of work with local councils, not only helping them with problem reporting and online petitions, but also advising them on the impact of digital by default and how changing customer expectations are affecting digital service provision. To paraphrase Tom, for an ever-increasing number of customers, “local councils don’t have websites, local councils are websites”.
More specifically, we’ve been helping councils use user-centred techniques to kick-start the process of digital transformation: taking existing services that cause unnecessary frustration, figuring out how they should work for the customer in an ideal world, identifying the process changes needed, and helping make them happen.
How do you know where to start?
Most consultancies in this area will publicise their patented 5-step approach, or shower you in platitudes about talking to users and involving service managers, but I thought it would be more useful to walk through in detail what we actually do on a project like this. In this post, I’m going to describe only the first step (I’ll talk about others in future posts): given all the stuff that councils do, how do you know where to start?
Clearly, not every council service is susceptible to digital transformation. If you work in children’s services or benefits advice, your service is more likely to rely on cups of tea and conversation than on your website. But there are high volume transactions that involve exchanges of information or of money that do not, or rather *should not*, require any human intervention. Unfortunately, because of mistakes in how websites are structured and processes organised (that often go right back to decisions about management structure and procurement priorities), unnecessary demand is placed on contact centres.
What are your users trying to do?
So if you want to know what mistakes you’re making with your online presence, the first place you should look is the volume of calls to your contact centres and what questions the callers are asking. Here’s a complete list of all the places you can look for useful data on what your customers are actually trying to do and what you might be doing wrong:
- Contact centre logs: the records of what people who call you are actually asking about. This is the best place to look to identify the areas where your web presence is under-performing.
- Internal site search terms: the things people type in most often in the search box on your website. Generally speaking, use of search on a website is an indicator that your navigation and page structure have failed. Therefore the search terms people use on your site are another very interesting indicator of things you’re not doing well enough.
- Referring search terms: the most frequently used search terms that drive traffic to your website. What are people looking for and what words have they actually put in to Google (or indeed any other search engine) for to arrive at your website?
- Popular pages: data on the most frequently visited pages and sections of your website doesn’t tell you what you should improve or how, but it does give you a feel for where the demand is.
If you look at all of those things, you’ll have a lot of data to go through and make sense of. If you’re short on time, focus on the first one – it’s the juiciest source of insights.
Talking to service managers
Another approach we pursue in parallel to this one is to talk to a group of service managers and ask them for their opinions: if the decision on where we should focus our redesign efforts was up to them, what single thing should we start with that would make the biggest difference? How this actually happens in practice is that we get a group of people in a room together and ask them to write down (almost certainly on post-it notes) the top 3 – 5 services that they think are in need of a digital redesign. We then discuss and consolidate all of these before grouping them, trying to identify those that are the most susceptible to automation and where the complexity of the change needed internally is low enough to be approachable.
The final part of figuring out where to start is to make a decision: which of these areas are you going to start redesigning first? You now have two sources of data on where to start: the results of your analysis of customer behaviour and the views of your employees who are closest to the action. Here we’ll make a recommendation, but leave the final decision to our council client: they know their organisation a lot better than we do.
With a focal point for the transformation efforts decided on, so begins the daunting-yet-exciting task of researching and designing the changes to be made: the bit where you actually talk to users, make prototypes or mockups of what the service’s digital touchpoints should look like (no specification documents here please) and then figure out together what process changes need to be made for it all to work in practice. Which, of course, are the topics for future blog posts.
This is the third of our recent series of Open311 blog posts: we started by explaining why we think Open311 is a good idea, and then we described in a non-techie way how Open311 works. In this post we’ll introduce our proposed extension to Open311, and show how we use it in FixMyStreet.
The crux of our suggested improvement is this: normal people want to know what has happened to their problem, and Open311 currently isn’t good enough at telling them whether or not it has been dealt with. To be more specific, our additions are all about reports’ status change, by which we mean something like this:
I just totally fixed it.
That’s robot-311 from the previous post, if you’ve dropped in here without reading the previous posts. Once again we’re blurring the distinction between client and user (the girl you’ll see below) a little, to make things simpler to follow.
Every month in the UK, thousands of problems are reported on www.fixmystreet.com and, moments later, sent on to the councils who will fix them. Here’s what happens with a problem report for something like a pothole or a flickering streetlight:
- You create the report on FixMyStreet.
- FixMyStreet sends that report to the right department at the right council.
- That body puts it into its own back-end system.
- Later, when the council fixes the problem, FixMyStreet is updated, and everyone knows it’s fixed.
On the face of it, you might think we need only care about 1 and 2. But really, FixMyStreet isn’t just about dispatching reports, it’s about helping to get things like potholes actually fixed. And neither citizens nor local governments benefit if work gets done but nobody finds out about it – which is part 4 on the list above.
What do we mean by “status change”?
The example at the top of the page shows the robot effectively changing a problem’s status to “fixed”.
Actually, statuses can be simple, such as either OPEN or CLOSED, or more detailed, such as “under investigation”, “crew has been dispatched”, “fixed”, and so on. But since we’re only concerned here with the status changing, that specific vocabulary deployed doesn’t really matter – it can be anything.
In situations where FixMyStreet is not integrated with council systems (i.e we just send email problem reports) FixMyStreet problems still frequently get marked as fixed, because anyone can change the status of a report just by visiting the page and clicking the button. Obviously, though, we prefer to have FixMyStreet directly connected to the local government back-end databases, so that news of a fixed report can be automatically bubbled from the back-office up into FixMyStreet and out onto the net.
And here’s where the problem lies: Open311 doesn’t quite support this business of getting problem updates from the back office out to the public. So first, we’ll show you how it can be done today, using Open311, and we’ll explain why this isn’t a good option. Then we’ll show our preferred solution, which we’ve proposed as an extension.
Looking at everything just to spot one change (bad)
One way to notice if any problems’ statuses have changed is to use Open311 to ask for every single service request, and see if any of them have a different status since the last time you checked.
Tell me all the service requests you’ve ever received
request 981276 the pothole on the corner by Carpenter Street is now CLOSED (I filled in the pothole)
request 988765 the pothole by bus stop on Nigut Road is now CLOSED (I filled in the pothole)
request 998610 gaping hole at the end of Sarlacc Road is now OPEN (the pothole fell through)
request 765533 where the street was cracked outside Taffey’s Snake Pit is now CLOSED (I filled in the pothole)
. . .
continues for thousands of requests
Um, OK. Now I’ll look at all these and see if any have changed since I last asked *sigh*
Obviously there are some problems with this. Even though Open311 lets you ask for quite specific service requests, you have to ask for all of them, because by definition you don’t know which ones might have changed. Remember, too, that problems can potentially change status more than once, so just because it’s been marked as CLOSED once doesn’t mean it won’t become OPEN again later. This exchange is very wasteful, very slow and ultimately (with enough reports) may become de facto impossible.
Asking for just the changes (good)
So here’s a better way of doing it. We’ve actually been doing this for some months, and now seems the time to share.
The client asks the server for just the updates on a regular basis, so any requests that have recently changed get updated on FixMyStreet automatically, usually just a few minutes later.
Have you changed the status of any of service requests today?
Yes, request 981276 was CLOSED at 3 o’clock (I filled in the pothole)
Or, more practically for keeping FixMyStreet up to date:
Have you changed the status of any of service requests in the last 15 minutes?
This is handled by our extension to Open311,
GET Service Request Updates. There’s also an optional equivalent call for putting updates into the server (
POST Service Request Update), which would apply if the client changed the status after the service request had been submitted.
Note that the server identifies the problem with its own reference (that is,
981276is the council’s reference, not a FixMyStreet ID, for example). This is important because not all these requests necessarily came from this particular client. Remember that all service requests are available through the Open311
GET Service Requestscall anyway (as shown above). So the server doesn’t send each service request back in its entirety: just its ID, the new status, when it changed, and a brief description.
In practice the client wouldn’t usually ask for “today”. In fact, we typically send a request asking for any updates in the last 15 minutes, and then at the end of the day ask for the whole day’s updates, just to check none were missed.
The technical bit
From a client’s point of view, this is simply an extra call like others in the Open311 API. So it’s just a request over HTTP(S) for XML (or JSON, if required).
We deliberately make the client poll the server for updates and pull them in, rather than expecting the server to push updates out. This frees the server from any obligation to track which clients (for there may be more than just one) care about which updates. The requests themselves are sent with unique IDs, allocated by the server, so the client can dismiss duplicates. It’s also robust in the event of connection failures, so if there are timeouts or retry logic, that’s for the clients to worry about, not the server. Basically, this is all to make it as light on the server as possible: the only real issue is that it must be able to provide a list of updates. This usually means adding a trigger to the database, so that when a problem’s status is updated a record of that update is automatically created. It’s the table of those “service request update” records that incoming requests are really querying.
Is that it?
Yup, that’s it.
This extension is in addition to the Open311 specification — it doesn’t break existing implementations in any way. Obviously this means FixMyStreet’s Open311 implementation is compatible with existing Open311 servers. But we hope that others working on Open311 systems will consider our extension so that clients are kept better informed of the status of the problems being fixed.
Why are statuses so important that it is worth extending the Open311 spec?
mySociety didn’t originally build FixMyStreet because we wanted to get potholes fixed. We built it because we wanted nervous, politically inexperienced people to know what it felt like to ask the government to do something, and to be successful at that. We wanted to give people the buzz of feeling like they have a bit of power in this world, even if the most tiny amount.
If the government fixes a problem and the citizen doesn’t find out it’s a double loss. The citizen becomes disillusioned and weakened, and the government doesn’t get the credit it is due. Everyone loses. We think that Open311 is a key mechanism for making large numbers of people feel that the government does respond to their needs. It just needs a bit of an upgrade to do it better. We hope very much that the wider community tests and endorses our extensions, and it can be folded in to the next official version of the Open311 standard.
In the previous blog post we explained why we think Open311 is a good idea. In this post we’ll explain what it actually does.
Open311 is very simple, but because it’s fundamentally a technical thing it’s usually explained from a technical point of view. So this post describes what Open311 does without the nerdy language (but with some nerdy references for good measure). At the end there’s a round-up of the terms so you can see how it fits in with the actual specification.
We’re using an unusual example here — a blue cat stuck up a tree — to show how applicable Open311 is to a wide range of problems. Or, to put it another way, this is not just about potholes.
So… someone has a problem they want to report (for this discussion, she’s using a service like FixMyStreet).
There’s one place where that report needs to be sent (in the UK, that’s your council). That administrative body (the council) almost certainly has a database full of problems which only their staff can access.
I have a problem :–(the “client”
I fix problems!the “server”
In this example, FixMyStreet is an Open311 client and the council is an Open311 server. The server is available over HTTP(S), so the client can access it, and the server itself connects to the council’s database. In reality it’s a little bit more complicated than that (for now we’ll ignore clients that implement only part of Open311, multiple servers, and decent security around these connections), but that is the gist of it.
Although it’s not technically correct to confuse the client with the user, or the server with the council, it makes things a lot easier to see it this way, so we’ll use those terms throughout.
To start things off, the client can ask the server: what services do you provide?
Until the client has asked the server what problems it can fix, it can’t sensibly request any of them.
What services do you offer?
POT: fix potholes
TELE: clean public teleports
PET: get pets down from trees
JET: renew jetpack licenses …
FixMyStreet can use the response it gets from such a service discovery to offer different categories to people reporting problems. We actually put them into the drop-down menu that appears on the report-a-problem page.
In the Open311 API, this is handled by
GET Service List. Each service has its own
service_codewhich the client must use when requesting it. Note that these services and their codes are decided by the server; they are not defined by the Open311 specification. This means that service discovery can easily fit around whatever services the council already offers. The list of services can (and does) vary widely from one council to the next.
Some services require specific information when they are requested. For example, it might be important to know how deep a pothole is, but it’s not relevant for a streetlight repair.
Tell me more about the PET service!
I can get pets down from trees, but when you request the service, you *must* tell me what kind of animal the pet is, OK?
In the Open311 API, this is handled by the
GET Service Definitionmethod. It’s not necessary for a simple Open311 implementation. In fact, it only makes sense if the service discovery explicitly told the client to ask about the extra details, which the server does by adding
metadata="true"to its response for a given service.
Requesting a service
This is where it gets useful. The client can request a service: this really means they can report a problem to the server for the body to deal with. Some submissions can be automatically rejected:
My hoverboots are broken :–( I need BOOT service!
404: Bzzzt error! I don’t fix hoverboots (use service discovery to see what I *do* fix)
Hey! Blueblue is up a tree! I need PET service (for cats)!
400: error! You forgot to tell me where it is.
If the report is in good order, it will be accepted into the system. Open311 insists that every problem has a location. In practice this is usually the exact position, coordinates on planet Earth, of the pin that the reporter placed on the map in the client application (in this case FixMyStreet.com).
I need PET service (for cats)! Blueblue is stuck up the biggest tree in the park :–(
200: OK, got it… the unique ID for your request is now 981276
In the Open311 API, this is handled by
POST Service Request. You need an API key to do this, which simply means the server needs to know which client this is. Sometimes it makes sense for the server to have additional security such as IP address restriction, and login criteria that’s handled by the machines (not the user).
Listing known requests
The server doesn’t keep its reports secret: if asked, it will list them out. The client can ask for a specific report (using the ID that the server gave when the report was submitted, for example) or for a range of dates.
Did anyone ask you for help yesterday?
Yes, I got two requests:
request 981299: TELE dirty teleport at the cantina (I’m waiting for a new brush)
request 971723: POT pothole at the junction of Kirk and Solo (I filled it in)
In the Open311 API this is handled by
GET Service Request(s). The client can indicate which requests should be listed by specifying the required service request id, service code, start date, end date or status.
Does Open311 work?
Oh yes. On the Open311 website, you can see the growing list of places, organisations, and suppliers who are using it.
The technical bit
In a nutshell: Open311 responds to HTTP requests with XML data (and JSON, if it’s wanted). There’s no messing around with SOAP and failures are reported as the HTTP status code with details provided in the content body.
You can see the specification for Open311 (GeoReport v2). It doesn’t feature blue cats, but if you look at the XML examples you’ll be able to recognise the same interaction described here. And remember the specification is an open standard, which means anyone can (and, we think, should) implement it when connecting a client and server in order to request civic services.
In the next blog post we’ll look at how FixMyStreet uses Open311 to integrate with local council systems, and explain why we’re proposing, and utilising, some additions to the Open311 specification.
Illustrated especially for us by René Carbonell.
The Internet has thrown up a host of challenges for governments, large and small. Most people are familiar with the problems presented by issues like hacking, but there is another challenge which probably worries local governments just as much.
The challenge is this – how can a local government cheaply and efficiently cope with the fact that the public wants to request many services through a rapidly expanding plethora of different channels – phones, websites, email, apps, and Twitter? And how can it keep control of costs when new channels are being invented all the time?
The good news is there’s an answer that can prevent each new channel leading to ever-greater costs – a free technology called Open311. The bad news is not many people know it exists, let alone how to use it, or how it works.
In this post, and two more to follow, we’ll explain how Open311 can help governments (and citizens), how it functions, and what mySociety is doing to make Open311 work a bit better.
Background – the status quo
At mySociety, we’ve been running services for years that send messages of different kinds to government bodies, on behalf of our users. Since the very beginning we’ve always been keen that any public servant or politician who receives a message via one of our systems gets it in a familiar form that doesn’t require any special knowledge or training to read or reply to. That’s why for the first few years FixMyStreet sent all its problem reports via email, WhatDoTheyKnow sent all its FOI requests via email, and WriteToThem sent all its letters to politicians via email and fax (remember fax?).
However, despite the fact that reading and responding to emails doesn’t require governments to procure any new technology or any new skills, these days this approach can clearly be bettered. Today, an email report of a broken paving slab will typically be received by a public servant working in a call centre. This person will normally cut and paste text from the email into a new database, or into a new email, before dispatching it for someone else to consider, and action.
Now, imagine that instead of this, a problem report about a broken paving slab could be sent directly from a citizen and placed into the electronic to-do list for the local government team who fix paving slabs. This would do more than just cut costs – it would make it much easier for the citizen to get sent a notification when their problem is marked as ‘resolved’ in the official database.
This is not an original idea. The team at mySociety are not the only people who think that enabling citizens to directly slot requests, messages and problem reports into local government ‘to do’ databases is desirable. In the USA a group of civic minded technologists at OpenPlans were concerned by the same issue. They decided to do something about it – and they launched a project under the banner of Open311.
In the USA a number of cities have non-emergency government telephone helplines, accessible at the phone number 311. As a consequence ‘311’ has come to refer to more than just a phone line – it has come to mean the entire process of handling service requests from citizens around a whole range of non-emergency issues, from garbage to noisy neighbours.
To the ears of some American public servants the name ‘Open311’ consequently conjures up an image of a better, nicer more ‘open’ way of handling such non-emergency requests from citizens.
So what is Open311?
Beyond a brand, what is Open311? The answer is simple: Open311 is standardised way for computers to report problems (like potholes or fallen trees) to the computers run by the bodies that can fix them (like local governments or city departments). It’s an open standard that was started by the lovely people at OpenPlans, and which is now slowly iterating with the help of people inside and outside of governments.
In other words, Open311 is the mechanism through which citizens can slot their service requests directly into the computerised ‘to do’ lists of local government staff, and the way they those citizens can get back progress updates more quickly and easily.
Why is an Open Standard a good thing?
An open standard is just a way of communicating that anyone can implement it, without paying any money for permission to use the technology. The good thing about open standards is that once several technology systems start using the same ones, different systems from different manufacturers can talk to each other. When you phone someone else’s telephone, you are using an open standard – this means you don’t have to have the same brand of phone as the person at the other end.
What this means for a government is that if you can make your database of pothole reports speak to the outside world using Open311 then you don’t have to worry if reports are coming from two, ten or a thousands different websites or apps. You just run one system and it copes with all of them. This is not actually a new idea at all – local government call centres don’t worry what telephone network people are phoning from, or what brand of phone they are using.
However, it is a new idea in the realm of government IT systems for storing things like pothole repair requests, or school-admission applications. Traditionally these systems have not been set up to speak a common language with the outside world. Unfortunately, this failure to speak a common language has not always been by accident. Unscrupulous suppliers will sometimes intentionally set up systems so that the government has to pay extra money if they want any new channels to be added. Using Open311 is both a way to lower your future costs, and a way to make sure your current supplier can’t lock you into expensive upgrades.
Isn’t opening our systems to the outside a security nightmare?
Open311 is not about opening up private data, such as exposing the home addresses of vulnerable children. Open311 can be configured to open up government systems where that is appropriate, and everything that needs to stay private will stay private. There are no fundamental security problems to using an Open311 system.
Is this just about pothole reports?
No. Open311 isn’t limited to street-fixing services like FixMyStreet, even though that kind of problem is where Open311 started. As more and more public bodies offer their services online, they all face the same problem of spiralling costs as the public demands access through more and more diverse channels. In the future it should be possible to renew parking licenses, pay local taxes and do other complex transactions via Open311. But for today we encourage everyone interested to start at the simpler end of the scale.
How does mySociety use Open311?
We will still happily connect FixMyStreet to systems that don’t use Open311, but we always explain to clients that Open311 is the most desirable way of connecting their new FixMyStreet deployment with their current problem databases. We even offer lower prices to governments who use Open311.
We offer lower prices this partly because our costs go down, but also because we want to leave local governments with street-fault reporting systems that can connect not just to FixMyStreet, but to any new services in this area that emerge in the future. If Google maps or Twitter suddenly add street fault reporting, why should the local governments have to pay more money to handle those problems, when it could get them for free using Open311?
In short, we see Open311 as a solid foundation for building local government services without locking our clients into a relationship with mySociety as suppliers. In future we will also recommend the use of Open311 for services like ‘Please send me a new recycling bin’, ‘Please tell me what jobs you have open’ and ‘Please answer this FOI request’.
In the next post we’ll cover how Open311 works in a bit more detail (but still as clearly as we can), and in a third post we’ll explain how our work with FixMyStreet for Councils has led us to propose some improvements to the Open311 standard.
Photo by Rupert Ganzer (CC)
Today sees the official launch of FixMyStreet’s open source codebase as a proper tool that we hope people will want to deploy in cities and countries around the world. It is based on FixMyStreet.com which we believe is the most usable, most mature street problem reporting tool in the world, but which is only available to British users.
We’re shouting about this launch a bit because we need your help to make the service ever better. First, we need feedback from programmers about whether we’ve got the install process right – whether it’s as easy and clear as we want it to be. And for non-coders who want to get involved, we want to ask for help with the process of translating the site’s text into different languages.
Over the years there have been many copies of FixMyStreet set up in many countries, often using the site’s original name, but always written by developers from scratch. We’re delighted to have inspired people, but all too often the people trying to build copies have stumbled as they realise just how hard it is to build a tool like this with the polish that users expect. We think that people everywhere would be better off if they could have a local FixMyStreet that was really usable, and really connected to the right people.
So we’re very happy to be able to open up a codebase that has been extensively modified in the last year, to help users around the world manage easy, successful deployments. Steps we have taken include:
- Putting the translation text into Transifex, so that non-technical translators can get started whenever they feel like it
- Developing Amazon Machine Images so people who want to tinker can get started in the minimum possible time
- Rewriting the entire codebase in order to make it a less confusing installation
- Building a global version of our MapIt political boundaries web service, so you can get going without having to wrestle administrative data out of your government before you get started.
Plus with the help of the wonderful OpenStreetMap, you can get maps without licensing hassles too.
Calling it version 1.0 is our way of saying two things. First, that the tool still has a lot of evolution left to do, and a long way to go before it is as good as we want it to become. But more ambitiously, calling it 1.0 is also our way of saying that it’s no longer just a codebase dumped into Github. It’s a real open source project, which we plan to support, and which we hope will make a real difference in the lives of ordinary people. Check it out.