FixMyStreet for Councils delivers cost savings—and that’s a fact.
Oxfordshire County Council installed FixMyStreet as their fault-reporting system in March 2013. Like every council, they were keen to see reductions in their expenditure, and were hopeful that FixMyStreet would help them in their aim to shift problem-reporting online.
We’re delighted to hear that, two years on, those benefits are tangible. Not only can they demonstrate a cut in call handling times, but they can also put a figure on just how much they have saved.
Tim White, Oxfordshire’s Service Improvement Lead in the Customer Service centre, says:
FixMyStreet has reduced the average handling time of our calls from nearly four minutes to around two minutes.
Robert Hill, Oxfordshire’s Web Services Manager, puts a figure on the savings, reckoning that the reduced time logging faults equates to £16,047.60 a year in staff costs.
But that’s just a small proportion of the reductions they could be looking at. Oxfordshire chose not to opt for full back-end integration at the time of install, but it is something they are now considering:
“By moving to an end to end system provided by FixMyStreet we would be able to remove additional cost by eliminating the need to inspect reports that meet certain criteria and passing them straight through for repair.”
mySociety’s agile approach has worked well for Oxfordshire. Tim White continued:
“Working with My Society has been a refreshing experience.
“They are very open to making changes to the way that the product works in order to improve both the customer experience and the experience for council employees.
“Using an agile approach to development means that we are able to get changes made quickly and incrementally, making the council more responsive to the demands of our residents.”
If you’d like to see a drop in your own call-handling times, and the associated cost benefits, take a look at FixMyStreet for Councils.
FixMyStreet for Councils is great for citizens, but there are plenty of reasons why it’s also great for councils.
Here are six ways in which FixMyStreet for Councils can help you save money and meet internal targets.
1. Proven cost savings
FixMyStreet for Councils’ highly usable interface has been proven to deliver channel shift, with shorter call times and resulting cost savings on staff FTE.
Read our recent figures from Oxfordshire County Council, or take a look at our case studies from Barnet Borough Council and the city of Zurich to see just what benefits these authorities saw with their FixMyStreet for Councils installations.
2. We take the risks
In these times of budgetary cuts, it helps to know there won’t be any unforeseen costs in maintenance or hosting. We manage all of that, and as it’s all included as standard, that counts as real added value.
Worried about the loss of data? No need: because FixMyStreet is all ‘in the cloud’, there’s no risk of it ever going missing.
3. Sustainable contracts
We know you’re looking for partners you can rely on. With twelve years in the business, we’re a solid, reliable organisation that can offer long-term contracts with no worries about sustainability.
4. Meet your Social Values Act quota
As a not-for-profit charity, mySociety ticks all the right boxes when it comes to your Social Values Act quota. Every penny we make goes towards our charitable projects, empowering people and giving better access to democracy.
mySociety also employs volunteers and runs various forms of outreach in the civic technology area, aided by profits from our commercial services—your money does good.
5. Accessible—for all your residents
FixMyStreet has a WCAG 2.0 accessibility level AA, opening it up to the blind, partially-sighted and any other users who rely on screen readers.
6. Open and transparent
If your council has an overall remit towards transparency and accountability, FixMyStreet offers a great step forward. Publishing all reports online, it provides a platform for you to show exactly what’s being fixed and what the persistent issues might be in each area.
FixMyStreet also provides a continually-updating source of data which can be invaluable in analysing common problems, report hotspots, response times and seasonal cycles.
Get in touch
if you’d like to know more about any of these points, or have further questions then please do drop us a line. We’ll be happy to talk.
If you have a persistent problem with dog mess on your street, you might like to download this new poster from FixMyStreet and put it in your window—or even print out a few for your neighbours, too.
Doggy mess is just one of the common street problems you can report on FixMyStreet, and this encourages residents to do just that.
We hope you like this cheeky poop and his impassioned message. It’s the latest in a series of downloadable print-out materials from FixMyStreet: see the rest here.
Each of the previous three months has been a record-breaker for FixMyStreet. In January, you made the highest number of reports in the site’s history… until February. And then that record was smashed again in March with over 17,000 reports across the month.
FixMyStreet has been running since 2007, and it’s enjoyed increasing usage over that time, as you’d expect any site to do organically. The performance in the last few months, though—a 30% rise from the year before—has been notable. We reckon it’s been driven by a couple of factors.
At mySociety, we tend not to go for big advertising campaigns (read: we can’t afford them), but you might have noticed that we put quite a bit of effort into spreading the word about FixMyStreet at the beginning of the year.
Everything we did was low-cost and designed to help us promote the site to as many new people as possible:
- We offered a number of downloadable posters and other promotional materials (if you haven’t seen these yet, go and take a look; we think they’re pretty nice)
- We sent our users a stack of branded postcards that they could share with others to let them know about FixMyStreet
- We also contacted a large number of community newsletters and magazines, serving towns, parishes and villages across the country: perhaps you saw us featured in your local publication.
Users from council sites
That all paid off, but there was another source of reports helping us achieve our record figures.
That source was our client councils, who have FixMyStreet as the primary fault-reporting system on their own sites.
Eight UK councils currently have FixMyStreet installed, with every report made on via the system on the council site being published on fixmystreet.com, and vice versa.
Between them they’ve added just over 16,500 reports this year.
Riding the wave
So far this year, we’ve seen an overall average of 16,000+ reports per month, and there have been over 50,000 reports since 2015 began.
Now, let’s hope all those reports get some kind of a response, because as the recent research we collaborated on showed, getting something fixed has the power to turn first-time reporters into conscientious, engaged repeat reporters. And that’s all for the good.
Our recent collaboration with a team of researchers at the World Bank goes to show that it’s no different when it comes to civic participation. The team analysed almost 400,000 anonymised FixMyStreet reports to prove the hypothesis that, if a user’s first report is fixed, he or she is more likely to go on and make more.
So, just as a biscuit may give us a sugary high that we’re keen to experience again and again, the knowledge of having done ‘local public good’ is enough of a hit to bring people back to make another FixMyStreet report. In fact, they are 54% more likely to do so.
A learning for local government
What can our councils learn from this research? That responding to a resident’s report may have more than the obvious, immediate effect.
By fixing a user’s issue, a council is increasing the probability that that citizen will become a regular reporter of issues, and possibly (although this wasn’t covered by the current research) a more engaged citizen all round.
In short, it’s a two-way street. Ignore a report, and you run the risk of alienating a user enough that they never bother to engage again. Fix it, and you’ve proved the value of making contact.
Beautifully crafted prose: it’s not generally the first thing on your mind when you’re contacting the council about potholes, overflowing bins, or a faulty streetlight.
And yet, some FixMyStreet users clearly take a certain delight in the art. Today, we’d like to bring you ten FixMyStreet reports that go above and beyond the usual calibre of citizen-to-council communication, and ascend almost to the level of… dare we say, art?
1. The clanking manhole
Last night I conjured a horde of Spartan warriors smashing their shields with copies of the Highway Code. I believe that’s what they call an involuntary metaphor.
Michael bought a flat near the main road. He didn’t mind, until one day, a manhole started clanking… and clanking… Read the whole report here.
2. The missing road sign
The posts designed to proudly hold aloft the road name, guiding lost wanderers towards their destination, stand forlornly, relics from a forgotten age, their purpose lost to the mists of time.
The initial report is nothing out of the ordinary – it’s in the updates that this Hythe resident starts really going to town. Read the whole report here.
3. Roland Rat
Ten days on, he stinks and if he gets any flatter from vehicles running over him, I’ll stick a stamp on him and post him.
A concerned citizen of Appledore left a dead rat in situ, just to see what would happen. Read the full report here.
Maybe laid by a new breed of super dog. It is still steaming and has been there for weeks.
Need we explain the context for this one? In fact, there’s little more to it than you see quoted above, but with imagery like that, who needs reams of prose? See the whole report here.
5. Battling gulls of Cardiff
Splattered birds on the road, presumably […] too exhausted after battling with piercing the hardy black plastic, to get to the riches within, to attempt fly away to safety.
This anonymous user was fed up with seeing residents put food out in their rubbish, attracting gulls. Read the whole report here.
6. With a little imagination, any street fault can be a boon
I have had my windows open fantasising that I am living on an Italian Piazza with an enormous fountain at its centre.
One Fulham resident reports a leak; a commenter urges them not to fix it. See the full report here.
7. Are clowns made of balloons?
It looks like a clown has exploded
In an otherwise standard report, a Nottingham resident pulls out this extraordinary turn of phrase to describe the detritus left after a water balloon fight. Read the full report here.
8. Happy Easter
PLEASE stop moving the bin. PLEASE keep it in ONE place *next* to the path. Not a meter away from the path, not two meters away from the path and not in the daffodils against the wall, but actually next to the path where people can reach it.
Actually, it’s not the main body of this Coldstream report itself; it’s more the polite sign-off coming straight after a rant. Very British. Read the full report here.
9. A poor, innocent mini roundabout sign
If I didn’t know better, I’d worry [it] had been done by the Incredible Hulk after someone had made him very angry.
This Brighton mini roundabout sign has a few worries. Read the full report here.
10. Stinky bin
A bin here smells like the devil’s halitosis
Another wonderful turn of phrase from a Plymouth FixMyStreet user in this short, but amply descriptive, post. See the full report here.
You don’t have to be a great author to make a report on FixMyStreet
Your prose may not be as purple as in the examples above, but that doesn’t matter.
In fact, if you keep reports clear, polite, and accurate, you’ll still run a good chance of getting things fixed.
Giving council workers – and FixMyStreet readers – a good laugh? That’s optional.
Residents of East Sussex County Council and Hart District Council can now report potholes, broken street lights, and other local issues, simply and speedily. The two local authorities are the latest to integrate FixMyStreet onto their own websites.
Whether reports – and subsequent updates – are made on the councils’ websites, or within their boundaries on FixMyStreet.com, they will be published on both the council site and FixMyStreet.
FixMyStreet is a proven aid to channel shift, moving report-making online, to save time and money for both residents and councils. Hart and East Sussex’s adoption of the software is just one strand of their ‘digital by default’ approach to transactional services.
If you’re from a council, and would like to find out more about FixMyStreet for Councils, everything you need to know is here.Image: Dominic Alves (CC)
We’re pleased to announce new moderation features for clients of FixMyStreet for Councils.
This new functionality enables nominated members of staff to edit user reports from within the FixMyStreet front end.
It’s quick and easy, and allows you to react immediately to unwanted content on your site. Read on to find out more.
What’s wrong with this report?
So what is wrong with the report in the screenshot above?
If you run a site on the FixMyStreet platform, you’ll be familiar with this kind of report, and the chances are that you’ll already be twitching to edit it.
User-generated content is wonderful in many ways – but it can also present problems on a public-facing site. Let’s look at a few of the potential issues in the report above:
- The user has included his phone number in the report description, and now it’s available for anyone to see.
- The user’s name is also public. While this is the default option on FixMyStreet, users often get in touch to say that they meant to make their report anonymously (an option on FixMyStreet, but one which the user can only access at the point of submission).
- There’s an inappropriate photo. This one is a statue of Carl Jung, which obviously has nothing to do with the report. But even relevant photos can be problematic: imagine if it was a graphic depiction of a dead animal, or some rude graffiti.
- Profanity: in the example above, we’ll imagine that “pesky” is a mild profanity, but experience tells us that users don’t always hold back on their language.
There are other common problems too, not represented in this report. Users sometimes post potentially libellous information: naming someone they suspect of flytipping, for example, or giving an address where they believe planning permission has been flouted.
In the run-up to local election, councils have to be particularly sensitive to any content that might be construed as political – commonly they wish to remove any mention of any candidate.
Moderation in all things
So we’ll shortly be introducing the ability for client moderation of sites. Councils or other bodies who run FixMyStreet will be able to nominate trusted users and give them the ability to edit problematic reports from within the report page.
When logged in, these users will see a “moderate” button on every report – this feature will not be available to any user unless explicitly authorised.
As you can see, this panel provides the ability to:
- Hide the report completely
- Hide the name of the poster
- Hide or show a photo (if one was originally provided)
- Edit the title and body of the report.
For some reports, it might be necessary to make a number of edits, and finally submit the changes:
The moderator can also add a reason for the changes, so it’s recorded if a colleague needs to know the history of the report in the future.
This functionality gives a lot of power to admins to remove inappropriate information – but the user took the time to submit their report, and it’s only fair to let them know it’s been changed. So the system sends them an automatic email, as below:
Finally, the system automatically updates the report to show that it has been moderated. As well as a timestamp, it signals where any information has been removed in the title or body of the report.
Updates can be just as problematic as reports, so the same functionality will apply to them.
We’d welcome feedback on this mechanism, so please let us know if you think we’ve missed any features.
Note: These screenshots are from our work in progress and do not yet display the slick design that we habitually apply right at the end of the build process. Please regard them as preview shots only!
We’ve just published the WriteToThem responsiveness league table for 2013. Check your MP’s performance here – just enter your postcode.
League table? What’s that?
Our website WriteToThem.com allows anyone to send a message to their elected representatives.
If you’ve ever done this, you’ll know that two weeks later, we email you to ask whether or not your representative replied.
The information we obtain from this questionnaire is important to us: it helps us check that WriteToThem remains an effective way to contact politicians. But, when it’s analysed further, there are interesting results to be found.
WriteToThem launched in 2005. Until 2008, we published an annual ‘league table’, ranking MPs by responsiveness. We did this because we believe that it is a fundamental part of an MP’s duty to respond to their constituents’ messages; we wanted to recognise the best performers, and highlight the ones who were falling below expectations.
We haven’t run this data since 2008 – mainly because we’re a very busy organisation with a wide range of priorities.
But our users frequently ask for the latest stats, and to that end we’ve now run the 2013 data. Take a look at it here.
A big WriteToThem gold star to some MPs
The people of Romsey and Southampton North should rest easy. Their Conservative MP Caroline Nokes is on the case. Top of our league table, she replied to 96% of messages sent through WriteToThem.
Other good performers include Conservatives John Glen MP for Salisbury, and Justin Tomlinson representing North Swindon. Gloria De Piero, Labour MP for Ashfield, comes in at 4th position. Check your MP’s performance here.
And ‘could do better, see me’ to others
Mansfield residents may feel like nobody’s listening; their representative Alan Meale (Labour) comes bottom of the rankings, having replied to a sole message in 2013.
Other low responders were Khalid Mahmood (Labour), representing Birmingham Perry Barr; Kenneth Clarke (Conservative) for Rushcliffe; and Tom Blenkinsop (Labour) in Middlesbrough South and East Cleveland. Check your MP’s performance here.
Not just MPs
WriteToThem isn’t just for contacting your MP. You can also use it to write to Lords, councillors, MEPs and members of the assemblies of Wales, Scotland and Northern Ireland.
Running this data also allows us to make broad comparisons across all of these bodies – see our figures here.
The Welsh Assembly comes out looking fairly respectable, with a 70% response rate, while the House of Lords (who, it must be noted, do not have an obligation to respond to correspondence) slink in at 27%.
We’ve also sliced the data so you can see which political parties perform best and worst overall. Guess who comes top?
Data and methodology
- Our figures are based on our follow-up questionnaire, and of course, not all users respond to it. This data is based on 58,573 responses; you can see more about the data below.
- Letters sent via WriteToThem represent less than 1% of the entire parliamentary postbag, so this has to be taken as a sample rather than giving the full picture across the board.
- WriteToThem is not the only way that people can contact their representatives. For all we know, those poor performers may be responding perfectly adequately to messages sent by other channels – although we do make it as simple as we can for them to reply to WriteToThem users, and it’s our belief that the channel of communication should not make any difference.
We know, too, that some messages don’t require an answer. We would not expect to see a 100% response rate, and, by the way, we are considering altering our questionnaire so that it includes the option “I didn’t get a reply, but my message didn’t need one”.
- It’s also important to note that this league table is not a ‘laziness’ ranking. MPs do many other things besides reply to their constituents’ letters. Poor responders may be incredibly active in their constituency, or in Westminster debates. So it’s what it says it is – a responsiveness league table, no more, no less.
- WriteToThem sent 96,396 messages to MPs in the year 2013 and 103,965 to other elected representatives.
- 58,573 people answered our feedback survey about communicating with their MP.
The survey asked whether people had had a reply (not just an acknowledgement) from their representative.
People were surveyed initially after 2 weeks, and if they didn’t answer, were surveyed again after 3 weeks.
Because of this, and because of the way different people interpret the survey, you should interpret the figures with some caution.
We did not include any MP who received fewer than 20 messages in 2013, as the sample numbers are too small to be indicative. See the bottom of our league table for the MPs affected: here you may also see which MPs do not accept correspondence sent via WriteToThem.
Before preparing this table, we contacted the lowest performers to ensure that we had the right email addresses for them.
In the cases of Caroline Flint (9 out of 63 positive responses to our survey), Stephen Dorrell (18 out of 94) and Tom Watson (4 out of 42), we were informed that while the addresses were monitored, there were better ones to use – these are now in place on WriteToThem.
In the case of Alasdair McDonnell (10 out of 57), we were informed that we had the correct address. Jack Lopresti (4 out of 70) and Stephen Williams (53 out of 267) did not respond.Image credit: Barry (CC)
WriteToThem allows you to email the people who represent you – even if you don’t know who they are. Input your postcode, and you’ll see all your representatives, from local councillors, to your MP and MEPs. You can then choose who you want to write to, and send off your message.
Never done anything like this before? You’re not alone. In fact, we ask all our users whether this is the first time they have contacted a representative. The number who say ‘yes’ is consistenly over 50%.
Kate found WriteToThem in the same way that many others do: searches for phrases such as ‘contact my local MP’ bring a lot of users to the site.
I first came across WriteToThem a few years ago when looking for my local MP’s contact details. It was the first time I had contacted an MP, apart from when I wrote a letter to Parliament as part of a secondary school project.
I chose WriteToThem because it had a full list of representatives, as well as a letter template.
The first time I used the site, I got an almost immediate response from my local MP.
That’s great. Of course, every MP is different, and we can’t guarantee that they’ll respond – but it’s good to hear that yours was on the ball. So, what do you contact your representatives about?
I only write to an MP when I feel that public service providers have acted unprofessionally or not helped in any way.
I have written about more support being given to single working parents. I have written about traffic wardens handing out unjustified parking fines to cars with permits displayed, and I have also written about the lack of housing.
Has it been useful?
I have had responses to every letter, and I have also seen results: one of my letters about single working mothers was sent from my local MP to Iain Duncan Smith, and since April there has been more support around child-care.
WriteToThem is a direct and simple way to contact representatives. The site is easy to use, and every time I have used it I have had a response from the MP either by letter or email.
It’s a good way to get your opinions heard by politicians, and a good way to encourage positive change within local and national politics.
Thanks very much to Kate for telling us how she uses WriteToThem.
This post is part of a mini-series, in which we meet people who regularly use mySociety’s websites.
- See also: our posts on FixMyStreet user, Steve and WhatDoTheyKnow user, Jonathan.
- If you are a regular user of any of our sites, do drop us a line – we’d love to profile you too.