Who needs a calendar? If we want to see the seasons passing, we just check what’s being reported on FixMyStreet.
In these dark winter days, issues like broken streetlights become a lot more of a concern. There’s an increase in potholes, as frost damage plays its part. And our users are quick to let councils know if road-gritting has been inadequate on icy days.
It’s enough to make us nostalgic for spring and summer’s reports of overgrown footpaths, smelly bins, and barbecues left smouldering in parks.
Over the last year, across the seasons, you’ve sent more than 160,000 FixMyStreet reports to councils across the UK. October was responsible for more than 12,000 of them — a 20% rise on the same month last year.
We hope those numbers will keep rising — after all, each of them is potentially a problem solved. So, if you’ve spotted the beginnings of a pothole, or a streetlight that needs mending, don’t forget to let your council know, on FixMyStreet.
We’ve recently made a few small changes to FixMyStreet. Nothing new there; we’re often tweaking things to make FixMyStreet more usable. Except, these changes weren’t our own idea: they were based on feedback from a council.
Oxfordshire County Council, who use FixMyStreet for Councils as their main fault reporting system, requested these features, which are now available to all client councils (and which, in two cases, are now also benefiting users on our own FixMyStreet.com):
Much easier, especially in some of the very report-dense areas of the country.
Different coloured pins
But Oxfordshire spotted an opportunity to make things a little clearer. Where a council has opted for full integration, FixMyStreet can automatically update the status of reports as they go through the fix cycle.
So why not reflect these statuses on the colours of map pins? Red, green and grey pins now indicate problems that are fixed, unfixed or closed. See for yourself how this looks on the Oxfordshire website:
When you go to report your problem on FixMyStreet, you can zoom in and out of the map and pan it around until you find exactly the right spot in which to place your pin. There was just one thing, though: while the streets and other map features got bigger and smaller as you zoomed in or out, the pins remained the same size.
Not any more! Now, in one of those ‘you probably don’t notice it but it does make things easier’ moves, pins shrink and expand at the same rate as the map:
Expanded userbase = more insights
Several councils around the country use FixMyStreet as the main problem-reporting system on their own websites—so if you report a problem on the Stevenage, Oxfordshire, Bromley or Warwickshire council websites (among others) you may find the interface very familiar.
There are obvious benefits for us in supplying FixMyStreet as software for councils—not least that the revenue goes to support our charitable work! But cases like this highlight a more subtle benefit: with the increased userbase, and with the additional council administrators who are actually thinking about the FixMyStreet experience at any one time, we gain valuable insights into its usability.
Where we can, we’ll make the changes for our clients, and, if desirable, we can push the same code onto the main FixMyStreet.com site.
That benefit goes two ways: equally, improvements we make to FixMyStreet are generally available on FixMyStreet for Councils. So, those frequent tweaks we talked about at the beginning? They get rolled out for our clients, too.
The winner in all of this is the user, which is just as it should be.
If you’re from a council and would like to know more, please visit our FixMyStreet for Councils page.
There are websites built on mySociety code in many countries across the world.
Whatever the site you’re planning, you’ll find it a lot easier with our support and development help.
Our quarterly call for applications closes on October 30, so make sure you have yours in soon. Want to know exactly what’s involved? Start here.
If you use FixMyStreet to make a report in the Royal Borough of Greenwich, you won’t notice anything different from the norm. But once you click submit, your report is doing something a little bit different—it’s using a standard called ‘Open311’ to place your request directly into the council’s systems.
You might be thinking, “Yawn-o! What do I care, so long as my pothole gets filled?” and—well, that’s a fair point. But there’s a wider issue here, which we think is one that’s worth getting excited about.
Greenwich have taken a forward-thinking and sensible step—because Open311 doesn’t just let FixMyStreet reports come into their systems smoothly. It also opens up their data in a way that allows other developers to create exciting applications that can work with it, talk to their systems or provide new interfaces for us to do so.
What might those be? Well, one of the great things about technology is that it’s very hard to predict how users will behave in even the near future. Just a few years ago, who would have guessed that we’d be chatting to companies, organisations and our MPs in snappy, public 140-character soundbites, for example?
With Open311 in place, Greenwich do in fact have the option of receiving reports via Twitter, Facebook, and, crucially, whatever the next big platforms happen to be. Meanwhile they benefit from FixMyStreet reports dropping directly into their workflow.
Reports sent by email (which FixMyStreet does by default) can be a bit of an inconvenience for councils using CRM systems, because staff have to copy and paste the details in. But Open311 sends your report, along with every detail the council needs to know, into their chosen systems.
You can read more about the nitty-gritty of that here, but in the meantime, all you need to know is that Greenwich have proactively taken the step to allow FixMyStreet to send reports in this way, installing our Open 311 endpoint, and taking advantage of our offer to connect for free.
This is quite separate from the option of installing FixMyStreet for Councils as their main reporting system, which incidentally Greenwich also does.
So it’s a big high five for Greenwich, who with this simple step have allowed a wealth of potential applications, services and developers to interact with them over the web. Now—any other councils want to follow their example?
If you live almost anywhere in the UK, you can use FixMyStreet to report problems to councils.
The vast majority of councils have no problem with this, and they do a good job of responding to and dealing with reported problems. A bunch of councils even like the service enough that they’ve actually become clients, paying for customised versions that sit on their own websites.
But there have always been a small number of councils that have said ‘no dice’ to FixMyStreet: they either refuse to accept reports at all, or they tell FixMyStreet users to re-submit problems through another channel. Today the total number in the ‘no thanks’ column stands at ten councils – that’s out of about 430 in total.
Idealism versus Pragmatism
Recently we had a bit of a debate about what to do. On the one hand we want users to succeed in getting their problems fixed. But on the other we don’t want councils to simply opt out of the transparency and convenience that FixMyStreet offers.
We could digress into a long post with many other related issues, but today we’re simply talking about how we have decided to change the user interface for users trying to report problems to the minority of councils that claim not to be able to cope.
What to expect if you report a problem in the unlucky 2% of the UK
In order not to leave you high and dry, we’ll provide a link to the council’s own reporting system—because, irrespective of the platform, your report still needs to be made.
But we don’t think that this situation should be quietly accepted, by us or by our users, especially since it means some councils get to simply opt out of transparency about problem handling.
So at the same time we’re telling a user how to report the problem, we’ll also invite them to tweet about it, and/or contact their local councillors.
Why the situation arose
You may be wondering why some authorities won’t accept our reports. We do not, after all, ask councils to adapt or modify their internal systems in any special way, unless they actively want to adopt the Open311 standard.
The messages our users generate are just plain text emails, and they go into the same email inboxes as any other message to a council would.
These reports are carefully appended with lots of useful details, too, including the category of the problem, its exact longitude and latitude, and the postcode or street address where available. Users can also attach photos.
Generally the reason cited for not accepting such email reports (or the same reports made by the industry standard Open311 API) is that the computer system inside the council can only handle problems reported via the council’s own official web interface. Why this is only a problem in 2% of councils is a mystery that remains to be solved.
Does your council accept FixMyStreet reports? Input your postcode on the site, and see if you get the alert. If not – there’s no problem.
FixMyStreet for Councils delivers cost savings—and that’s a fact.
Oxfordshire County Council installed FixMyStreet as their fault-reporting system in March 2013. Like every council, they were keen to see reductions in their expenditure, and were hopeful that FixMyStreet would help them in their aim to shift problem-reporting online.
We’re delighted to hear that, two years on, those benefits are tangible. Not only can they demonstrate a cut in call handling times, but they can also put a figure on just how much they have saved.
Tim White, Oxfordshire’s Service Improvement Lead in the Customer Service centre, says:
FixMyStreet has reduced the average handling time of our calls from nearly four minutes to around two minutes.
Robert Hill, Oxfordshire’s Web Services Manager, puts a figure on the savings, reckoning that the reduced time logging faults equates to £16,047.60 a year in staff costs.
But that’s just a small proportion of the reductions they could be looking at. Oxfordshire chose not to opt for full back-end integration at the time of install, but it is something they are now considering:
“By moving to an end to end system provided by FixMyStreet we would be able to remove additional cost by eliminating the need to inspect reports that meet certain criteria and passing them straight through for repair.”
mySociety’s agile approach has worked well for Oxfordshire. Tim White continued:
“Working with My Society has been a refreshing experience.
“They are very open to making changes to the way that the product works in order to improve both the customer experience and the experience for council employees.
“Using an agile approach to development means that we are able to get changes made quickly and incrementally, making the council more responsive to the demands of our residents.”
If you’d like to see a drop in your own call-handling times, and the associated cost benefits, take a look at FixMyStreet for Councils.
FixMyStreet for Councils is great for citizens, but there are plenty of reasons why it’s also great for councils.
Here are six ways in which FixMyStreet for Councils can help you save money and meet internal targets.
1. Proven cost savings
FixMyStreet for Councils’ highly usable interface has been proven to deliver channel shift, with shorter call times and resulting cost savings on staff FTE.
Read our recent figures from Oxfordshire County Council, or take a look at our case studies from Barnet Borough Council and the city of Zurich to see just what benefits these authorities saw with their FixMyStreet for Councils installations.
2. We take the risks
In these times of budgetary cuts, it helps to know there won’t be any unforeseen costs in maintenance or hosting. We manage all of that, and as it’s all included as standard, that counts as real added value.
Worried about the loss of data? No need: because FixMyStreet is all ‘in the cloud’, there’s no risk of it ever going missing.
3. Sustainable contracts
We know you’re looking for partners you can rely on. With twelve years in the business, we’re a solid, reliable organisation that can offer long-term contracts with no worries about sustainability.
4. Meet your Social Values Act quota
As a not-for-profit charity, mySociety ticks all the right boxes when it comes to your Social Values Act quota. Every penny we make goes towards our charitable projects, empowering people and giving better access to democracy.
mySociety also employs volunteers and runs various forms of outreach in the civic technology area, aided by profits from our commercial services—your money does good.
5. Accessible—for all your residents
FixMyStreet has a WCAG 2.0 accessibility level AA, opening it up to the blind, partially-sighted and any other users who rely on screen readers.
6. Open and transparent
If your council has an overall remit towards transparency and accountability, FixMyStreet offers a great step forward. Publishing all reports online, it provides a platform for you to show exactly what’s being fixed and what the persistent issues might be in each area.
FixMyStreet also provides a continually-updating source of data which can be invaluable in analysing common problems, report hotspots, response times and seasonal cycles.
Get in touch
if you’d like to know more about any of these points, or have further questions then please do drop us a line. We’ll be happy to talk.
The mySociety Services team will be attending this year’s Channel Shift Conference on 17th June in London. We’d love to see you there, and we’d be happy to talk about your needs.
Local authorities using FixMyStreet for Councils have reported a shift of up to 300% from phone to online reporting. Why? Because when online reporting systems are this easy, phone contact plummets.
So we know how important channel shift is for councils, and we can help you achieve it. With central government calling on local councils to lead the way in cost-cutting via digital technologies, we know there’s great pressure to deliver services on an ever-lower budget.
The solution doesn’t have to be a lengthy and costly tie-in with a big provider, however. FixMyStreet For Councils shows how small independents can provide everything your clients need, with no long-running, over-priced framework agreements.
Come and have a chat and we’ll show you how other councils have implemented our services. We can answer all your questions about back-end integration, mobile apps and how we can tailor FixMyStreet to your needs.
We look forward to joining attendees from Central and Local Government, Housing, Police and the Private Sector, to discuss channel shift best practices. The conference will focus on overcoming key barriers, such as: culture change, integrating front-end to back-end systems, effective business process mapping, and demonstrating and promoting channel shift success.
Many of our services are tried and tested catalysts for shifting citizen contact online. We’ll be demonstrating the channel shift success we’ve had with our council clients, and showing how you can replicate that success with your own implementation.
Here is some more information about the conference:
- Chair: James Rolfe, Director of Finance, Resources and Customer Services, Enfield Council
- Keynote: Danny McLaughlin, Digital Service Manager, Department for Work and Pensions
- Steve Halliday, Chief Information Officer, Solihull Metropolitan Borough Council and Past President, Socitm
- Julie Robinson, Director of Resources, Watford Community Housing Trust
- Boris Worrall, Executive Director Futures, Orbit Group – Futures
- Ian Simons, Group Head of Social Media, RSA Insurance
- Natalie Proffitt, Head of Digital Media Services, Leicestershire Police
- Barry May, Head of Customer Services, London Borough of Camden
Email: firstname.lastname@example.org / 020 7202 0571
How many people visit mySociety’s websites?
That’s a question we don’t ask ourselves as much as many other organisations. Much of our current funding is dependent on transactions (that is, the number of people using the site to complete an action such as making an FOI request, writing to a politician, or signing up to receive emails when their MP speaks), and rightly so, since that is a better measure of the sites’ actual effectiveness.
All the same, visitor numbers* do tell us about things like how much public awareness there is of what we do, and which of our sites is more visible than the others, so it’s good to take a proper look now and again.
Which of our UK sites is most visited?
By far our most popular site in terms of visitor numbers is our Freedom of Information site WhatDoTheyKnow. With over 4.5 million visitors 2014-15, it’s had three times more users than its closest competitor, TheyWorkForYou.
As well as allowing users to submit FOI requests, WhatDoTheyKnow also puts the responses into the public domain, so that the information becomes openly available. Every request receives, on average, twenty readers, meaning that transactions do not show the whole picture for this site.
WhatDoTheyKnow’s user numbers are also rising steadily. It’s up 8% on last year, and March 2015 was its highest month for unique users since its launch in 2008, at 470,509.
Which is least visited?
This dubious honour goes to WriteToThem, which nonetheless welcomed 457,209 visitors during the year, either helping them to write to their representatives, or simply showing them who those representatives were.
This was still a decent 11% rise on the previous year, despite a real rollercoaster where some months dipped substantially from the previous year.
Which made the most gains in the last year?
FixMyStreet saw the biggest percentage change, with a 21% rise in visitor numbers compared to the previous year; we talked a bit more about that in a recent blog post. WhatDoTheyKnow had the highest rise in actual visitor numbers: over 360,000 up on 2013-14.
Which fell by the most in the last year?
TheyWorkForYou saw a 12% drop in visitor numbers year on year (and also the biggest drop in real terms)—disappointing, but something we hope to rectify with the new voting pages, an ongoing process of rolling redesign, and some grassroots outreach.
How much effect do external events have on visitor numbers?
We already know that, as you’d expect, when Parliament is on holiday, MPs, debates and legislation aren’t in the news, and TheyWorkForYou visitor numbers fall. There’s also a weekly pattern for all our sites, where far fewer people use them at the weekends, presumably indicating that lots of our users access them from work.
It’s too early to say exactly what effect the election has had on our sites: as I write, people are eagerly checking out the voting records of newly-appointed cabinet ministers on TheyWorkForYou.
One thing we know for sure is that fewer people will have been using WriteToThem, because there have been no MPs to write to for the last few weeks. We’ve removed the “write to your MP” links from TheyWorkForYou, which always drove a good deal of WriteToThem’s traffic.
FixMyStreet enjoyed a boost back in June, when it was featured on the Channel 4 programme ‘The Complainers’—and the nice thing is, user numbers never receded back to their previous levels after the programme was over. Maybe people just need to use FixMyStreet to see how useful it is.
How many people visit mySociety’s UK websites in total?
This is a difficult figure for us to produce with accuracy, because we don’t trace whether you’re the same person visiting a number of our different sites.
However, the aggregate total of visitors to all our UK sites (WriteToThem, TheyWorkForYou, FixMyStreet and WhatDoTheyKnow) for 2014-15 is 6,983,028. Thanks very much if you were one of them
How can I help?
Glad you asked! If you find mySociety sites useful, you can help us spread the word by telling friends, sharing the URLs with any groups you are a member of, posting on Facebook or Twitter, or writing to your local paper.
We have a number of materials for FixMyStreet which can be found here; we hope to create similar materials for our other sites too, and we’ll make sure we announce it on here when we do.
* Note: all references to ‘users’ refer to unique users within the period discussed. So, users in a year means individual people who may have visited any number of times over that year, but are only counted once; same with monthly users.
If you have a persistent problem with dog mess on your street, you might like to download this new poster from FixMyStreet and put it in your window—or even print out a few for your neighbours, too.
Doggy mess is just one of the common street problems you can report on FixMyStreet, and this encourages residents to do just that.
We hope you like this cheeky poop and his impassioned message. It’s the latest in a series of downloadable print-out materials from FixMyStreet: see the rest here.