If Open311 doesn’t mean anything to you, don’t worry: all you need to know is that it’s a protocol which allows services like FixMyStreet to drop your reports directly into the council’s workflow systems. No-one has to do the tedious and time-consuming job of re-typing the details from an email into fields that the system will accept — it just slots everything in the right place.
Open means innovation
But the most important aspect of Open311 is the word ‘open’.
Open standards, like open data or open source code, are free for anyone to use. And we believe they are the key to both enterprise and economy within the sector.
Anyone can use them to create an app or a web tool. The result is a fertile environment where government can pick applications from a variety of sources. Great ideas can blossom anywhere, and this allows the freedom to find them in internal teams, external providers, or even independent developers who produce stuff for free because they want to.
There are further benefits for councils, too. Standards are (of course) standardised — so any tool built for Open311 can connect with any system adapted to accept compliant inputs. This allows for a pick-and-mix approach where multiple systems can be put together, and for councils to swap suppliers in and out as required, without longterm tie-ins.
Nigel Tyrell is the driver behind the big switchover at Lewisham. From April, their LoveLewisham app will take reports from any Open311-compliant application that sends it reports — including FixMyStreet.
By adopting Open311 we can hook into the fantastic FixMyStreet site and apps while developing our in-house LoveLewisham Peer2Peer app to provide a much more effective response.
Open standards bring savings
Going down this route has also brought substantial cost savings for Lewisham, and will continue to do so: Nigel forecasts a benefit of around £118,000.
We have saved £13k a year by ending our contract with the previous supplier. We’ve developed our LoveLewisham P2P app in-house and used the first year of savings to buy our operatives decent smartphones.
It’s not just the contract, though — the new approach has allowed for a restructuring of the team.
In part, savings will be made by staff who are already out and about on various duties being able to put their own reports directly into the system, thanks to those smartphones.
The strength of LoveLewisham has always been the implementation of mobile technology by our front-line workers.
This in turn means that customer services staff time will be freed up. Overall, Nigel reckons he’s looking at a saving of around £105,000 in staffing costs.
We’ll help you do the same
We helped Lewisham in this shift to Open311. And, if you’re a council whose systems support the Open311 GeoReport v2 spec, then we’ll happily hook you up to receive reports from FixMyStreet, and provide access to a test site to perform your own end-to-end testing.There are further options for deeper integration, too — like enabling two-way updates, so that when a citizen marks a problem as fixed, that’s also transmitted to council systems. If you’re from a council and you’d like to know more, just get in touch here.
Can you donate a few pounds toward the running of our UK sites?
You are the lifeblood of these sites: you make the reports that go off to the council; pen the letters to your representatives, request the information that our public authorities hold.
Today, we’re asking for a little more. When you visit one of our UK sites, you may notice a banner asking for a donation.
That’s because, as well as relying on your usage, these sites rely on your contributions to keep them running. In fact, our overheads are substantial: your donations help fund servers, maintenance, development, user support and all the other costs that come with running popular services and large archives.
If you’ve benefited from one of our sites, or you are glad that they are around for others, please consider setting up a regular contribution of a few pounds a month, or making a one-off donation. It will be very much appreciated.
FixMyStreet has been around for nearly nine years, letting people report things and optionally include a photo; the upshot of which is we currently have a 143GB collection of photographs of potholes, graffiti, dog poo, and much more. 🙂
For almost all that time, attaching a photo has been through HTML’s standard file input form; it works, but that’s about all you can say for it – it’s quite ugly and unfriendly.
We have always wanted to improve this situation – we have a ticket in our ticketing system, Display thumbnail of photo before submitting it, that says it dates from 2012, and it was probably in our previous system even before that – but it never quite made it above other priorities, or when it was looked at, browser support just made it too tricky to consider.
Here’s a short animation of FixMyStreet’s new photo upload, which also allows you to upload multiple photos:
For the user, the only difference from the current interface is that the photo field has been moved higher up the form, so that photos can be uploading while you are filling out the rest of the form.
Personally, I think this benefit is the largest one, above the ability to add multiple photos at once, or the preview function. Some of our users are on slow connections – looking at the logs I see some uploads taking nearly a minute – so being able to put that process into the background hopefully speeds up the submission and makes the whole thing much nicer to use.
When creating a new report, it can sometimes happen that you fill in the form, include a photo, and submit, only for the server to reject your report for some reason not caught client-side. When that happens, the form needs to be shown again, with everything the user has already entered prefilled.
There are various reasons why this might happen; perhaps your browser doesn’t support the HTML5 required attribute (thanks Safari, though actually we do work around that); perhaps you’ve provided an incorrect password.
However, browsers don’t remember file inputs, and as we’ve seen, photo upload can take some time. From FixMyStreet’s beginnings, we recognised that re-uploading is a pain, so we’ve always had a mechanism whereby an uploaded photo would be stored server side, even if the form had errors, and only an ID for the photo was passed back to the browser so that the user could hopefully resubmit much more quickly.
This also helped with reports coming in from external sources like mobile phone apps or Flickr, which might come with a photo already attached but still need other information, such as location.
Of course there were edge cases and things to tidy up along the way, but if the form hadn’t taken into account the user experience of error edge cases from the start, or worse, had assumed all client checks were enough, then nine years down the line my job would have been a lot harder.
Anyway, long story short, adding photos to your FixMyStreet reports is now a smoother process, and you should try it out.
How is the data explosion transforming our world?
That’s the question that inspires the Big Bang Data exhibition, running from today until February 28 at Somerset House in London.
Alongside all kinds of data displays, data-inspired artwork and data-based innovations, the exhibition features our very own FixMyStreet and TheyWorkForYou as examples of websites that are using data for the common good.
The exhibits range from fun to thought-provoking to visually rather beautiful: we enjoyed Nicholas Felton‘s annual reports about himself, the Dear Data project, and innovative devices such as the fitness tracker for dogs. Most of all, of course, we enjoyed seeing our very own websites put into context and available for everyone to have a go with. 🙂
We’re delighted to have been included in this event, and we recommend a visit if you’re in the area. There’s plenty to keep you interested and informed for a good hour or two.
Who needs a calendar? If we want to see the seasons passing, we just check what’s being reported on FixMyStreet.
In these dark winter days, issues like broken streetlights become a lot more of a concern. There’s an increase in potholes, as frost damage plays its part. And our users are quick to let councils know if road-gritting has been inadequate on icy days.
It’s enough to make us nostalgic for spring and summer’s reports of overgrown footpaths, smelly bins, and barbecues left smouldering in parks.
Over the last year, across the seasons, you’ve sent more than 160,000 FixMyStreet reports to councils across the UK. October was responsible for more than 12,000 of them — a 20% rise on the same month last year.
We hope those numbers will keep rising — after all, each of them is potentially a problem solved. So, if you’ve spotted the beginnings of a pothole, or a streetlight that needs mending, don’t forget to let your council know, on FixMyStreet.
We’ve recently made a few small changes to FixMyStreet. Nothing new there; we’re often tweaking things to make FixMyStreet more usable. Except, these changes weren’t our own idea: they were based on feedback from a council.
Oxfordshire County Council, who use FixMyStreet for Councils as their main fault reporting system, requested these features, which are now available to all client councils (and which, in two cases, are now also benefiting users on our own FixMyStreet.com):
Much easier, especially in some of the very report-dense areas of the country.
Different coloured pins
But Oxfordshire spotted an opportunity to make things a little clearer. Where a council has opted for full integration, FixMyStreet can automatically update the status of reports as they go through the fix cycle.
So why not reflect these statuses on the colours of map pins? Red, green and grey pins now indicate problems that are fixed, unfixed or closed. See for yourself how this looks on the Oxfordshire website:
When you go to report your problem on FixMyStreet, you can zoom in and out of the map and pan it around until you find exactly the right spot in which to place your pin. There was just one thing, though: while the streets and other map features got bigger and smaller as you zoomed in or out, the pins remained the same size.
Not any more! Now, in one of those ‘you probably don’t notice it but it does make things easier’ moves, pins shrink and expand at the same rate as the map:
Expanded userbase = more insights
Several councils around the country use FixMyStreet as the main problem-reporting system on their own websites—so if you report a problem on the Stevenage, Oxfordshire, Bromley or Warwickshire council websites (among others) you may find the interface very familiar.
There are obvious benefits for us in supplying FixMyStreet as software for councils—not least that the revenue goes to support our charitable work! But cases like this highlight a more subtle benefit: with the increased userbase, and with the additional council administrators who are actually thinking about the FixMyStreet experience at any one time, we gain valuable insights into its usability.
Where we can, we’ll make the changes for our clients, and, if desirable, we can push the same code onto the main FixMyStreet.com site.
That benefit goes two ways: equally, improvements we make to FixMyStreet are generally available on FixMyStreet for Councils. So, those frequent tweaks we talked about at the beginning? They get rolled out for our clients, too.
The winner in all of this is the user, which is just as it should be.
If you’re from a council and would like to know more, please visit our FixMyStreet for Councils page.
There are websites built on mySociety code in many countries across the world.
Whatever the site you’re planning, you’ll find it a lot easier with our support and development help.
Our quarterly call for applications closes on October 30, so make sure you have yours in soon. Want to know exactly what’s involved? Start here.
If you use FixMyStreet to make a report in the Royal Borough of Greenwich, you won’t notice anything different from the norm. But once you click submit, your report is doing something a little bit different—it’s using a standard called ‘Open311’ to place your request directly into the council’s systems.
You might be thinking, “Yawn-o! What do I care, so long as my pothole gets filled?” and—well, that’s a fair point. But there’s a wider issue here, which we think is one that’s worth getting excited about.
Greenwich have taken a forward-thinking and sensible step—because Open311 doesn’t just let FixMyStreet reports come into their systems smoothly. It also opens up their data in a way that allows other developers to create exciting applications that can work with it, talk to their systems or provide new interfaces for us to do so.
What might those be? Well, one of the great things about technology is that it’s very hard to predict how users will behave in even the near future. Just a few years ago, who would have guessed that we’d be chatting to companies, organisations and our MPs in snappy, public 140-character soundbites, for example?
With Open311 in place, Greenwich do in fact have the option of receiving reports via Twitter, Facebook, and, crucially, whatever the next big platforms happen to be. Meanwhile they benefit from FixMyStreet reports dropping directly into their workflow.
Reports sent by email (which FixMyStreet does by default) can be a bit of an inconvenience for councils using CRM systems, because staff have to copy and paste the details in. But Open311 sends your report, along with every detail the council needs to know, into their chosen systems.
You can read more about the nitty-gritty of that here, but in the meantime, all you need to know is that Greenwich have proactively taken the step to allow FixMyStreet to send reports in this way, installing our Open 311 endpoint, and taking advantage of our offer to connect for free.
This is quite separate from the option of installing FixMyStreet for Councils as their main reporting system, which incidentally Greenwich also does.
So it’s a big high five for Greenwich, who with this simple step have allowed a wealth of potential applications, services and developers to interact with them over the web. Now—any other councils want to follow their example?
If you live almost anywhere in the UK, you can use FixMyStreet to report problems to councils.
The vast majority of councils have no problem with this, and they do a good job of responding to and dealing with reported problems. A bunch of councils even like the service enough that they’ve actually become clients, paying for customised versions that sit on their own websites.
But there have always been a small number of councils that have said ‘no dice’ to FixMyStreet: they either refuse to accept reports at all, or they tell FixMyStreet users to re-submit problems through another channel. Today the total number in the ‘no thanks’ column stands at ten councils – that’s out of about 430 in total.
Idealism versus Pragmatism
Recently we had a bit of a debate about what to do. On the one hand we want users to succeed in getting their problems fixed. But on the other we don’t want councils to simply opt out of the transparency and convenience that FixMyStreet offers.
We could digress into a long post with many other related issues, but today we’re simply talking about how we have decided to change the user interface for users trying to report problems to the minority of councils that claim not to be able to cope.
What to expect if you report a problem in the unlucky 2% of the UK
In order not to leave you high and dry, we’ll provide a link to the council’s own reporting system—because, irrespective of the platform, your report still needs to be made.
But we don’t think that this situation should be quietly accepted, by us or by our users, especially since it means some councils get to simply opt out of transparency about problem handling.
So at the same time we’re telling a user how to report the problem, we’ll also invite them to tweet about it, and/or contact their local councillors.
Why the situation arose
You may be wondering why some authorities won’t accept our reports. We do not, after all, ask councils to adapt or modify their internal systems in any special way, unless they actively want to adopt the Open311 standard.
The messages our users generate are just plain text emails, and they go into the same email inboxes as any other message to a council would.
These reports are carefully appended with lots of useful details, too, including the category of the problem, its exact longitude and latitude, and the postcode or street address where available. Users can also attach photos.
Generally the reason cited for not accepting such email reports (or the same reports made by the industry standard Open311 API) is that the computer system inside the council can only handle problems reported via the council’s own official web interface. Why this is only a problem in 2% of councils is a mystery that remains to be solved.
Does your council accept FixMyStreet reports? Input your postcode on the site, and see if you get the alert. If not – there’s no problem.
FixMyStreet for Councils delivers cost savings—and that’s a fact.
Oxfordshire County Council installed FixMyStreet as their fault-reporting system in March 2013. Like every council, they were keen to see reductions in their expenditure, and were hopeful that FixMyStreet would help them in their aim to shift problem-reporting online.
We’re delighted to hear that, two years on, those benefits are tangible. Not only can they demonstrate a cut in call handling times, but they can also put a figure on just how much they have saved.
Tim White, Oxfordshire’s Service Improvement Lead in the Customer Service centre, says:
FixMyStreet has reduced the average handling time of our calls from nearly four minutes to around two minutes.
Robert Hill, Oxfordshire’s Web Services Manager, puts a figure on the savings, reckoning that the reduced time logging faults equates to £16,047.60 a year in staff costs.
But that’s just a small proportion of the reductions they could be looking at. Oxfordshire chose not to opt for full back-end integration at the time of install, but it is something they are now considering:
“By moving to an end to end system provided by FixMyStreet we would be able to remove additional cost by eliminating the need to inspect reports that meet certain criteria and passing them straight through for repair.”
mySociety’s agile approach has worked well for Oxfordshire. Tim White continued:
“Working with My Society has been a refreshing experience.
“They are very open to making changes to the way that the product works in order to improve both the customer experience and the experience for council employees.
“Using an agile approach to development means that we are able to get changes made quickly and incrementally, making the council more responsive to the demands of our residents.”
If you’d like to see a drop in your own call-handling times, and the associated cost benefits, take a look at FixMyStreet for Councils.